1. Identify the stakeholders and ensure there is a communication plan to reach them. While the process should be inclusive, with underrepresented groups present, there is also an appropriate balance between inclusivity and too large a group to be productive. Some schools organize a series of stakeholder meetings, and some do just one or two workshops. Schools should decide based on staff, budget, and the amount of joint effort possible with the city or community.
2. Set a timeline for the scenario process.
3. Create a ‘business-as-usual’ scenario. Before the workshop or exercise, create a scenario that includes a future campus or community that reflects development continuing as expected, demographics shifting as expected, and climate changing as expected.

4. Hold the scenario workshops. There are many ways to do this, but consider starting by understanding what the participants think are strongly-held community values. This can include asking some either/or questions to gauge priorities. The answers may start to yield insights about whether there is more focus on economic development, natural resource conservation, social enhancement, etc.
5. Create the scenarios. Use the information gathered during the workshops to generate one or more future scenarios. This may be an opportunity to utilize experts at the college or university. What are the high priorities of the future scenarios? What policies would support these priorities? What are some of the implications for the campus and community?